Event Tips

Event Audio – Why Your Home System Won’t Cut It

You're planning an event and need audio. Why not go with your home system?

You’re proud of your home audio system, and with good reason: You did the research and made the investment to get a system that blows your hair back when you’re listening. Unfortunately, it’s not going to cut it when you transport it to an event. Here’s why:

Power: Filling even a large living room or home theater with sound is a much easier task than making an event hall or an outdoor setting sound good. Eve...

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Spring into Garden Parties with FLEXX Productions

Garden party season may seem distant while you shovel your driveway during our Colorado March storms, but have faith: Before you know it, you’ll be enjoying nights on your patio with friends. Start planning now to make your springtime soiree a night to remember.

Standing Patio Heater: Don’t count on the weather to play into your plans. This is Colorado, after all. Fight off the cold and give guests a spot to warm up with a propane patio heater.

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Tents and Rentals for Any Season

Seasons are changing, but that doesn’t mean the party planning has to stop!

It might seem easy to forgo any outdoor event planning as the weather changes, but here at FLEXX, we understand the unpredictability of Colorado weather. Summer, Fall, Winter or Spring — we know the weather in colorful Colorado can change at the drop of a hat! Luckily, we have everything you need to host the perfect event, even when mother nature has a different plan.

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Tips For Enjoying Summer Weddings

Let's be honest, record-breaking heat + outdoor weddings don't really go hand in hand. No matter how light and flowy your dress is, you just can't stop sweating and dreaming about air conditioning. While outdoor summer weddings are romantic and unique, they can be really tough to execute but not impossible! Whether you're hosting or attending a summer wedding, we've got some tricks to help keep you cool, calm and collected.

For Brides: Put a Cool Drink in Their Hand
Champagne is wonderfu...

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How to Throw the Perfect Cocktail Party

A cocktail party can be a great atmosphere to mingle with friends or get to know coworkers a little better. They’re fairly easy to plan and less expensive than an extravagant party! To help you plan a perfect cocktail party, and allow you to have as much fun as your guests, we’ve put together a full-proof guide for your flawless evening.

First, it is always important to decide on the theme of any type of event. From casual to costume, you want to distinguish what kind of evening it will b...

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#Hashtag Your Next Wedding or Event

It wasn’t too long ago that disposable cameras littered wedding reception tables or ceremony chairs. If a bride and groom wanted to see their wedding day from a guest’s point of view, they would just hand out one-use cameras.  With the birth of smart phones and hashtags though, weddings, parties, and events can be captured like never before.

Most commonly used for weddings, hashtags are the new way to capture an event with little to no effort. By combining the name of the bride and groom...

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Food Bars | Northern Colorado | Tents Decor Event Rentals

A food bar, sometimes called a station, can instantly make your wedding more fun, festive, and memorable for your guests.

1.  S’mores Bar

Place Sternos in terra cotta pots and let your guests roast their own marshmallows over an open flame. Provide a variety of chocolate and graham crackers along with fresh fruit as an added bonus!

Photo Credit

2.  Milk & Cookie Bar

A family friendly alternative to a cocktail hour, milk and cookie bars are fun for all ages and can also a...

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Cupcake Love :: Northern Colorado :: Tents Decor Event Rentals

If you have been to a wedding or bridal show recently, you have noticed a sudden trend in bride’s choosing cupcakes instead of the traditional wedding cake. But keep in mind, cupcakes have been popular for over twenty years. Cupcakes are not just a fad, it’s an enduring love affair. The single-serve desserts stand out for their innovative designs and infinite flavor combinations.

We’d like to share some cupcake recipes that have us drooling here at FLEXX.

Pink Lemonade Cupcakes

...

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Green Event Color Schemes :: Northern Colorado :: Tents Decor Event Rentals

St. Patrick’s Day is one of the first signs that spring has arrived! The Irish holiday is celebrated every year on March 17 and is named after Saint Patrick, commonly recognized as the patron saint of Ireland. Originally, the color associated with Saint Patrick was blue but over the years, the color green and its association with St. Patrick’s Day grew because Saint Patrick is known to have used the three-clover shamrock to explain the Holy Trinity to the Irish.

Green is now one of the mo...

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Must-Have Photos for Your Wedding! :: Northern Colorado :: Tents Decor Event Rentals

We've all seen millions of wedding photos. Some are very traditional and formal, some are hip and funky. But sometimes we see some wedding photos that really stand out from the rest. Here is a quick rundown of photos you should taken for your special day. Print this list and show to your photographer. They will have suggestions on how to personalize your photos to fit your personality and wedding theme. And remember...this is the day you will never forget, so be sure to capture every detail you ...

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Winter Wedding Accessories :: Northern Colorado :: Tents Decor Event Rentals

As your winter wedding quickly approaches, enhance your wedding attire with wonderful winter wedding accessories.

This bride added some spunk to her wedding dress with a bright cashmere scarf and funky red, high-heeled boots.

Photo Credit

Photo Credit

Another bride incorporated a chic Colorado ski theme for her entire wedding party. The bridesmaids wore dapper winter boots, fur hand muffs, and cozy gray peacoats over their dresses while the groomsmen stepped out in fury hats and ...

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Spruce Up Your Tradeshow Booth :: FLEXX Productions :: Tents Decor Event Rentals

Is your company hosting a booth in any trade shows this year? Perhaps the Spring Showcase through your local Chamber of Commerce...Or a booth in The Taste of your city...No matter the industry, Flexx can help "spruce" up your booth so you stand out of the crowd!

There are several things you can add to your booth, that won't break your bank: Small lights, a few TVs or a large screen to project product demonstrations or alike, bright colored linens, square tables...

A popcorn machi...

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DIY Photobooth :: FLEXX Productions :: Tents Decor Event Rentals

Photobooths are a trend right now in events, especially weddings - and it should be! Photobooths are a great addition to any event, and guests LOVE getting silly in front of the camera!

BUT, you don't have to spend a pretty penny to rent an actual photobooth - setting up some fun, colorful or textured fabric or pipe and drape, will give you a great look for the background.

Flexx has a wide variety of drapery that would work perfect in any photobooth!...

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Backyard Wedding In March :: FLEXX Productions :: Tents Decor Event Rentals

Flexx was hired to set up a tent for a backyard wedding...In March...In Colorado. As you know, our weather can be gorgeous one day and snowing the next. Our fingers were crossed that the weather would be nice for our beautiful bride, and it was! The sun was shining, but the wind was blowing, and hard.

Our staff set up the tent, and thanks to a few trick up our sleeve, the tent didn't even budge in the wind.

Keeping the tent walls open until the party starts, is the key to avoiding ...

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Add “Bars” to Your Event! :: FLEXX Productions :: Tents Decor Event Rentals

You've heard of a mashed potato bar, and a mac-n-cheese bar...This is the year for spicing things up a bit and bringing some new ideas to your event or wedding! How about an Ice Cream Bar?!

Or a Cheese Bar (display)

Here are some other fun ideas: S'mores Bar, Crepe Bar, Nacho Bar...So many things can be turned into a fun display with a few fun glassware, some linens and some props!...

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Jazz Up Your Glassware :: FLEXX Productions :: Tents Decor Event Rentals

We have a HUGE variety of glassware - Adding a fun, unique vase to the event decor can really jazz up any event. Say you're planning a wedding and you fall in love with this photo out of a magazine.

And you decide you want TONS of flowers in Mason jars - If we don't have all of them in inventory, we can find them for you!

Flexx can do what it takes to make your event amazing - Just tell us your vision and we can take it from there!...

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Non-floral Centerpieces :: FLEXX Productions :: Tents Decor Event Rentals

Centerpieces don't have to include flowers all the time - Change it up and give your guests something to talk about! The above photo is actually a photo printed on paper...You can take any artwork or photo, print on a white, thin piece of paper, wrap around a glass vase and VOILA! A centerpiece is made! Glue ribbon at the bottom and place a tea light candle inside the vase - This gives a beautiful glow...and it's cheap!

Candles always make for great centerpieces, but you don't have ha...

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Charity Events on a Budget Don’t Have to Look Cheap :: FLEXX Productions :: Tents Decor Event Rentals

We have been to so many events over the years, and in my opinion, there is nothing worse than attending a long, boring event which includes bad food and even worse entertainment - Then at the end, they ask you for money.

I am not saying you have to serve a 3-course meal and spend an obscene amount of money on the venue, but a professional-looking event encourages me to donate more money. Bottom line.

Flexx had the pleasure to provide the rental for a local charity event earlier this year -...

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Creative Centerpiece Ideas :: FLEXX Productions :: Tents Decor Event Rentals

Whether it's a wedding, a fundraising event or a corporate holiday party, chances are there will be a centerpiece on the table. Flowers can get expensive, so here are some new ideas for centerpieces!

The above photo was found on Martha Stewart Weddings, and I love it not only for the look, but how you can use these balloon centerpieces. For a wedding, the balloons can provide height to the room, especially if the cielings are super high. For a nonprofit fundraiser, you could insert a ra...

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Sweeten Up Your Sweets Table :: FLEXX Productions :: Tents Decor Event Rentals

I just came across this photo and love how a few simple additions to this table make it unique and fun!

First of all, adding a Sweets Table or Candy Bar to any reception, shower or event is a fun way to showcase desserts or candy!

Renting some odd-shaped glassware and tying ribbon around the base is a simple and affordable way to name the drink or tell of the ingredients. Colored linens are yet another affordable way to add your personal flair to any table! Lastly, in my opinion, all tab...

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When your venue nickel and dimes you or doesn’t have what you want :: FLEXX Productions :: Tents Decor Event Rentals

Have you been on the planning committee for an event � perhaps for a nonprofit, for your company or for a personal Holiday Party � and you get nickel and dimed for every little thing? Audio visual fee. Microphone fee. Internet plug in fee. Chair set up fee. The list goes on. Sometimes venues up charge needed event rental items (like tables, chairs, chair covers, staging equipment�) and it could be cheaper for you to rent from an outside rental company (if allowed). Or what about t...

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It’s Cool to be Green!! :: FLEXX Productions :: Tents Decor Event Rentals

We love when we see events attempting to be "green" and we advocate for more events to do the same! Make small changes to your event to be more green:

Partner with companies who have "green" initiatives
Recycle everything you can at your event - cans, bottles, boxes, etc.
Use biodegradable plates instead of plastic
Make sure your power sources are only turned on when you are using them

Just a few tips for now - look for more to come!...

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The necessity of a site visit with your vendors :: FLEXX Productions :: Tents Decor Event Rentals

If you are planning any event that involves vendors - whether it be a wedding, a corporate event, huge family reunion, nonprofit fundraiser - Is it really necessary to have a site walk-through with your vendors beforehand?

The answer: YES! Not only to ensure your event is organized come day-of, but more so to ensure your power needs are taken care of.

Picture this: You're hosting a backyard fundraiser for a local nonprofit. You get a small caterer to come donate food needs as well as you'v...

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Event details are a must! :: FLEXX Productions :: Tents Decor Event Rentals

We are currently finalizing the rental needs for an event Labor Day weekend, Brazil Fest to be held Sept. 4 in the park next to Rodizio Grill in Fort Collins. We've surveyed the site twice with the event planner to ensure we have all the details covered: what size tent is actually needed, where does that tent need to go, how much fencing is needed to gate off the beer gardens... You know the saying: "The devil is in the details?" That is so true when it comes to an event.

Whether it is your w...

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Linen Creativity :: FLEXX Productions :: Tents Decor Event Rentals

I went to a wedding over the weekend and I loved how they used their linens - Instead of putting boring ole' white linens on all the guest tables and black on the food tables, they jazzed it up, and it made a huge difference.

The colors in the wedding were ivory, chocolate brown and lavender. For cocktail hour, which was in the Upper Garden Terrace, the high-top cocktail tables were Ivory with a Lavender tie. Then below where the reception took place (in the lower gardens), the tables were c...

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Fountains of Everything! :: FLEXX Productions :: Tents Decor Event Rentals

Have you ever heard of a BBQ sauce fountain?! Yep, that is right! We are seeing caterers get more creative with the fountain idea - After all, a chocolate fountain is so last year!

Earlier this summer, we had a wedding that included a BBQ sauce fountain - And to dip in it, skewers of meat, chicken nuggets, meatballs and various other things -The only drawback to this was a few people thought it was a chocolate fountain and dipped a strawberry in it! BBQ and strawberries...Not so sure we like...

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Christmas Weddings :: FLEXX Productions :: Tents Decor Event Rentals

"It's the most wonderful time of the year..." Why not take advantage of this magical time and have your wedding during this time!

Many wedding reception venues are already decorated for Christmas, so you can  take advantage of those holiday decorations. Many venues will be the first to recommend that the bride and groom use their Christmas decorations, saving everyone time and work.

It's very easy to adapt wedding invitations to the holiday season, you can simply use UNICEF holiday ca...

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Corporate Events: BUDGET! :: FLEXX Productions :: Tents Decor Event Rentals

Budget is key when planning your corporate event - No matter what type of event you're planning, keep the following in mind:

location
rentals
entertainment
food
personnel
travel
promotion
security
audio-visual
printing
insurance
transportation & parking

Budget isn't exactly the most fun thing, but your boss will thank you!...

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Seven Tips for an Award Banquet :: FLEXX Productions :: Tents Decor Event Rentals

We attend so many events, we thought it'd be helpful to share our ideas on hosting a successful Awards Banquet

Don't overdo it. Don't make the mistake of trying to make awards presentations more elaborate than they need to be. Make sure that winners remarks are kept short.  
Timing is everything. Remember to run through the award presentations (with stand-ins for the award winners) at least once. Nothing takes as long as you think; you need to rehearse first. Carefully review the scri...

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How to Find Event Planning Inspiration

While planning for a big event, the time seems to fly by, so start planning early, and leave yourself open to be inspired. If you follow these few simple tips, you are sure to be inspired in no time.

1. Take pictures – Bring a camera everywhere you go, so you don’t miss a thing

2. Embrace nature – When you are walking outside pay attention to everything around you, and don’t forget to look up. If you let it, nature provides some of the best inspiration. Look outside your normal tun...

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Easy Tips for a Fantastic Guest Experience

Sometimes it is easy to get caught up in the chaos of planning a special event, you let the guests slip your mind. Refer to easy tips to keep them happy and provide a night they will never forget.

- Make sure you keep it cool - No one likes sweating when they are eating dinner.
- Stop the screaming - Make sure your party rockin’ doesn’t get too loud. Keep the music at a tolerable volume so your guests can still have great conversations.
- Don’t over crowd the tables - Centerpieces are...

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It’s not ALWAYS rude to gawk..

If you or someone you know are getting married, you must check out this website -- weddinggawker.com!  It's a blog with a pinterest/flickr vibe and is just as addicting for a bride to be, especially since it is updated daily.  The site has an extensive list of bloggers and photographers that submit photos and share ideas involving anything and everything in the field of wedding planning.  It's not just wedding day stuff either!  There are great tips, advice, guidelines, and photos on bridal ...

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TOP off your event!

Looking to knock the socks off of your guests? Possibly leave them speechless? Well, tent liners might just be the key in awe-ing your attendees. Draping from the walls, though can be done beautifully, is common and serves its purpose . . . or what most think its purpose is. However, draping from the ceiling?  Now THAT has the potential to add originality, depth, and that certain “spark” to make your party top notch!

How you...

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Pick-Apart the Photo: FALL Edition

What we love about this table is that it screams AUTUMN and not just because of its obvious bright red, fiery orange, and light yellow color use.  We love it because of how the colors interact with the design to make the table pop from a basic white linen and china start to an all-around fall vibe!  For example, placing the different colored vases in a staggering row gives the table depth without taking away from the potential interaction of guests.  Also, does anyone else notice how the...

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Pick-Apart-Photo: Fall details

Once a week, we are going to host "pick-apart-photo"
where we showcase 1 photo and talk about all the fine
details within that photo, and how those details can add
to the event's atmosphere.

Whether you're planning a wedding or an event this fall, you can add small touches to really add seasonality.

First of all, the centerpiece: It's not floral, it's rustic, simple and ties in the color scheme beautifully!

The linen: Speciality linens can be rented fairly inexpensively. The text...

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Utilizing Facebook for your events

Social media is a great tool in promoting businesses and events. The use of Facebook Places is growing, and can now be used to check into events, instead of just businesses.

Checking into your event on Places alone will promote the event in a greater capacity - When you check in, your friends see where you are - So, if you check into your event, you are promoting it!

Encourage your guests to also check in, so they then are marketing your event, showing their friends what event they are at:...

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Have a Back-Up Plan!

The weather this past week has been pretty unseasonal...cold even! If you are planning an event in Colorado, it's always great to have a "back-up plan" for weather.

This back-up plan should also consider extreme heat and rain/cold temps. If
Having tents on-site for check-in will cover your attendees from the heat, or from the rain.

Now, if it's really hot, renting some misting fans is also a great idea!

Now, on the flip side, if it's cold outside, renting a heater is the way to...

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Groundbreaking events

Flexx can help with any type of event; Groundbreaking events included!

You might think a groundbreaking event is an "easy" thing to put on. There is actually a lot that goes into planning a Groundbreaking!

1. Tent - In case it rains, if it is too hot or cold, and to give a
centralized location for the event.

2. Tables/Chairs/Linens - Even if the event will only be 1 hour, people will still want to sit down. Linens would be needed for tables - This just gives a nicer impression to y...

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You’re engaged! Now what?

1. Start telling your loved ones!
You may want to let people in on your engagement as soon as the ring is slipped on your finger. Or you might want to keep the moment private a bit longer. However you share the information, even if you veer from tradition, you should tell your parents first, then other family and friends. You'll make phone calls, of course, but you can also send email or better yet, post it on Facebook! You may want to even throw an engagement party!
2. Start talking abou...

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